Digital Transformation Roadmap for Education Group
Assessed and rationalised technology across 5 school campuses, creating a unified EdTech strategy that reduced costs by 30% and identified AI-powered personalised learning opportunities.
Client
Vidya Education Group
Education
Duration
5 weeks
Team Size
3 specialists
Location
Ahmedabad & Gandhinagar, Gujarat
Before & After Transformation
See the dramatic improvements achieved through our strategic approach and technical expertise.
18 apps across 5 campuses with no standardisation
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Measurable Results Achieved
Our data-driven approach delivers tangible improvements that directly impact business growth and operational efficiency.
Why These Results Matter
These metrics represent real business impact achieved through strategic planning, technical expertise, and continuous optimization. Each improvement translates to increased revenue, reduced costs, enhanced customer satisfaction, and sustainable competitive advantage for our clients.
The Challenge
An education group running 5 school campuses had each campus independently adopting technology, resulting in 18 different applications across campuses with no standardisation, data sharing, or central oversight. **Technology Chaos:** - 18 different applications across 5 campuses with no standardisation - 3 different student information systems making group-level reporting impossible - Each campus paying separately for similar tools, missing volume discounts - No integration between academic, administrative, and communication systems **Strategic Concerns:** - ₹28 lakhs annual combined IT spend with no centralised procurement - Parents receiving different digital experiences depending on campus - Teacher training fragmented across multiple platforms - No data-driven insights into student performance across the group
Our Solution
Conducted campus-by-campus technology audit across all 5 locations
Identified standardisation opportunities and group-level volume discounts
Designed unified EdTech architecture with campus-specific flexibility
Mapped AI opportunities for personalised learning and administrative automation
Created 18-month digital transformation roadmap aligned with academic calendar
Project Overview
Vidya Education Group operates 5 school campuses across Ahmedabad and Gandhinagar, serving 8,000+ students. Over the years, each campus principal had independently adopted technology solutions, resulting in a fragmented landscape of 18 different applications with no standardisation, shared data, or group-level insights.
The Challenge
Campus-Level Fragmentation
- 3 different Student Information Systems making group reporting impossible
- 4 different communication tools creating inconsistent parent experience
- Separate LMS platforms preventing curriculum sharing between campuses
- Independent procurement missing ₹8+ lakhs in potential volume discounts
Strategic Gaps
- No group-level analytics on student performance trends
- Teacher technology skills varying wildly between campuses
- Parent complaints about different digital experiences per campus
- No AI readiness despite rich student learning data across 5 years
Our Approach
Multi-Campus Discovery
- Deployed assessment teams to all 5 campuses simultaneously
- Catalogued 18 applications with overlap analysis and cost mapping
- Surveyed 200+ teachers, 50+ administrators, and 500+ parents
- Identified 7 functional areas where 2-4 tools were doing the same job
Standardisation Strategy
- Selected best-in-class platforms through weighted scoring (functionality, cost, ease of use)
- Designed unified architecture allowing campus-specific configurations where needed
- Modelled volume discount savings from group-level procurement
- Created data migration strategy preserving student records across all systems
AI & Innovation Roadmap
- Identified personalised learning opportunities using existing assessment data
- Recommended AI-powered early warning system for at-risk students
- Designed automated administrative workflows for admissions and fee collection
- Proposed analytics dashboard for group-level academic performance insights
Results
- 30% IT cost reduction through standardisation and volume discounts
- 18 applications consolidated to 7 core platforms
- Parent satisfaction jumped from 68% to 92% with unified experience
- 15 hours per week saved in administrative time per campus
- Group-level reporting enabling data-driven education strategy
- AI pilot for personalised learning recommendations launched in 2 campuses
Client Testimonial
"We thought technology was supposed to make things easier, but with 18 different tools, it was chaos. Dhīmahi's campus-by-campus assessment and unified strategy gave us clarity, savings, and a roadmap to truly personalised education."
Dr. Meena Patel, Chairperson, Vidya Education Group
Services Utilized
Project Gallery
Consistent parent experience across all campuses
"Each campus was doing its own thing with technology. Dhīmahi helped us see the bigger picture and create a unified strategy that saves money, improves parent experience, and positions us for AI-powered personalised learning."
Technology Stack
Modern, reliable technologies used in this project
Campus Audit Framework
Assessment
Google Workspace for Education
Collaboration
Unified SIS
Student Management
LMS Platform
Learning Management
Parent Communication App
Engagement
Power BI
Analytics
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